Onboarding
A new colleague starts at your company. This is always an exciting and thrilling time - both for the new colleague and for all other employees.
Ideally, the first day at the new company should be perfectly organized. With warm welcomes and plenty of time to get to know each other personally. The desk is prepared with the appropriate office supplies. The PC is set up, all programs are installed and working. The access points are set up.
Checklists are helpful to ensure that everything has been thought of. Once the checklist is set up "perfectly", all preparations can be made for each onboarding without much thought.
Flood of information
The first few days in the new company are often packed with information: How is the company organized, who works in which department, how do I fill out which forms, where do I find which internal programs for which purpose or set up the printer myself...
Everyone is familiar with the various information challenges in a new job. When questions arise, you often have to search for the right colleague who can provide you with information.
Now we have a question for you: have you ever worked out how much time could be saved if information that is told over and over again to each new colleague individually was only recorded once?
If information that is always needed is recorded first, it can be called up at any time. New colleagues can access it when it suits them and when they are ready to receive it. This can significantly reduce timeand increase efficiency at the same time.
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Example calculation 1 6 new colleagues per year (every 2 months) 2 company employees take care of providing the most important information for the start of the new colleagues Preparation time 1 hour each Implementation 6 hours each 2 employees x 7 hours x 6 colleagues |
Example calculation 2 24 new colleagues per year (2 per month) 2 company employees take care of providing the most important information for the start of the new colleagues Preparation time 0.5 hours each Implementation 5 hours each 2 employees x 5.5 hours x 24 colleagues |
*Only the working hours for administration are considered here - additional work for the introduction of the various departments, the various supervisors and department heads, etc. have not yet been included.
What does this mean for your time investment in the future?
In our experience, you can easily save over 2 hours for each new colleague!
Take (an estimated) 10 hours to gather and prepare all the information relevant to new colleagues. Then take (estimated) 8 hours to record various information nuggets with a total length of 2 hours. You invest this time once. However, you will not have to spend the 2 hours of recorded information nuggets in the onboarding process in future.
This means that in example calculation 1 , this would free up 12 hours (i.e. 1.5 working days) per year, which you can use for other tasks and qualitatively valuable further developments. In example calculation 2, this would even be 48 hours - i.e. 6 complete working days per year. That is a time saving of almost 20%!
And this is just one example of the considerable savings potential for recurring tasks or information transfer.